You & Your Wedding Planner

You & Your Wedding Planner

 So, you are getting married and have found a wedding planner/

co-ordinator.

Great idea BTW! 

Let’s take a look at what is your planner’s responsibilities and what are yours.

-Your wedding planner –

Depending on what type of contract that your wedding planner and you have agreed upon will change the duties and responsibilities. And not all wedding planners will have the same type of contract. For the purpose of this blog, this will be a sample type of responsibilities.

  1. Consultation: This is basically what it says. This is type of contract is to get some pointers and ideas on how to go about planning your special day. This is all about meeting and talking to your wedding planner about wedding issues and to get advice on which way to proceed. This is usually on an hourly basis.

 2. Day/month of coordination: This is all about getting the information to your wedding planner. All your contracts… your vendors, your music, photographer, flowers, décor; everything to do with your special day. You have everything planned and booked. You have taken care of everything but you WANT and NEED someone there to make sure everything runs smoothly. This is where your wedding planner comes into play. It is their responsibility to make sure that everyone does what they are suppose to do. They are there to divert any issues that may arise. You have hired them so that you and your family do not have to deal with things and just relax and enjoy your special day.

 3. Full planning: Just as it states it is the full complete package. Every step of the way throughout the planning process your planner will be a part of it. They will help and recommend venues and vendors. They will meet with you on a monthly basis to make sure you are on track. They will be there for the rehearsal. They will take care of all your vendors. They will also do your full wedding day usually right up to the final big event. Your wedding planner will be a huge part of your day and usually becomes a friend by the end of it.

As I previously stated, this is just a sample of different responsibilities of a wedding planner. There is SO MUCH more that is done by your planner.

-YOU-

The first thing you need to do is find your planner. Check out their web pages. Read the testimonials. Look at the photos. Talk to previously clients if possible. Meet them and ask lots of questions. This is who will be working very closely with you on your special day. If you do not feel comfortable or feel that the planner is not listening to your wants and dreams (with in your budget), then it probably not a good fit for you.

  1. You then need to decide what kind of service that you need from them. Do you just need some guidance and suggestions? If you know what you want and have a fairly solid plan then you will most likely only want some consulting.

  2. The wedding is planned. All the vendors and venues are in place. Everything has come together as you planned. This is your day, your family/friend celebration. You don’t want to have to deal with all the little things (or possibly the big ones) on your special. And you certainly do not want your parents to have to deal with all of it. So, you hire a planner for the day/month of.

You need to work with your planner. Give them all the contracts. Give them all the information (contact numbers, names, etc.) of your vendor/venues. Work with your planner on a timeline for your day. Your planner is your knight in shining armour for your day. They need to know all the details in order to do their job. Any changes need to be discussed with them. You have hired them so that you do not need to deal with all the little /big issues, so you need to give them all your plans, names, etc. They will resolve the problems, keep the day running smoothly, take care of things as they arise.

  3. You haven’t got a clue where to start. You have no idea where to find vendors/venues. You don’t know what needs to be done where. But you have hired a wedding planner. You are now going to be working closely with them throughout the entire process.

You have your day planned (colors, theme, place, time, food, flowers, and all the other details), tell your planner. IT is great to have that dream wedding in your vision but reality will be in the budget. Do the two (dream and reality) coincide with one another. This is where you and your wedding planner get down to business. You may have to tone down some of the dream OR increase the budget.

At times, with some vendors (your planner included), will give you a questionnaire to fill out. They are doing this for a reason:

  • To get to know you better
  • To get information that will be helpful in the planning
  • To know your likes and dislikes; your concerns; your visions; names of your bridal party, parents; contact information; vendors/venues
  • To know what kind of pictures that you will want
  • To get an idea of what your vision is for your wedding and reception
  • To know your theme and colors
  • AND SO MANY OTHER ANSWERS THAT THEY WILL NEED TO KNOW.

As a wedding planner, PLEASE answer these questionnaires. We NEED this information to help create your day. Stay in contact with your planner. Keep your meetings with them. Complete your timeline so that you will stay on track. Return phone calls and emails. If decisions NEED to be made, MAKE THEM. (Don’t leave it up to your planner to make all the decisions; this is YOUR SPECIAL DAY and you need to make certain decisions. We are not mind readers and cannot help you if you are not willing to help us. Wedding planners are there to help you create your special day the way you envisioned it, to take care of all those little details that will make your day special, to be your sounding boards, to put out the fires that may occur, to talk and walk you through all the details. Having said that, your wedding planner will only be able to do this with your help. It is totally your responsibility to give them the information, details and decisions that you have made.

Once you have made your decisions with all your vendors/venues, the contracts have been signed and the day is here, PLEASE DO NOT MAKE BIG CHANGES if at all possible. Remember that your vendors have asked you what your expectations are, have worked with you according to your wish list/wants and have a contract with you with what the fee will be. Making BIG changes at the last minute may result in frustration for your, your planner, the vendor and your pocketbook.

Remember that this is your special day.

Your wedding planner will work with you to create that day, no matter what type of contract you have made with them.

Working closely with your planner will alleviate stress and frustration for you, up to and including, your wedding day.

After all, when it comes right down to it, it really is all about

Creating Your Day, Your Way!

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